Council Meeting June 2010
Meeting held at Rec Centre – Senior Campus
Meeting Opened: 6:40
Present: Adam, Grant, Theo, Jake, Mark, Stuart, Julian
Apologies: Chris, Peter, David, Donald
Matters Arising from Minutes:
No matters arising, but we want to start tracking things through in Matters Arising for future meetings, so we keep things ticking over. This is the list to be followed up on at the next meeting:
• Strategy Meeting
• Country Reunion
• World Cup Functions
• The Totara
• One Database initiative
• Website – stats, news
• New School Leavers initiatives
• Cock House
• Presidents Dinner
• Rurul Campus Donation (use the Totara?)
• Newsletters (Email and Post) – we can send an email each month after the meeting
• Winter Sports (and of August)
Financial Report
Our financial situation is good. Should be receiving grant from Trust Board soon.
Grant passed the Balance Sheet out and this was discussed
We want to always look at ways to use the available funds for the benefit of Old Boys.
General Business:
Need to put Arch Deacon Prebble Obit and some words on the Website.
Strategy Meeting: After the Country Meeting we can have a separate Strategy Meeting to discuss options in this regard, so we come to this meeting for this specific purpose. We can do it at Galbraiths, have a few beers, and brainstorm strategies. We found the Trust Board very receptive to the Old Boys Association so we believe they will be supportive of good strategies we put in place to further our cause.
New School Leavers Initiative: Like the idea each year to have a meal at a time (Say April or May each year), proper sit down food and drinks, DOBA, Trust Board and Principal and other invited guests to attend. For boys left school in last two years – to keep them in contact. Can be made in to a big deal. Linked with the handing out of the Old Boys Association Membership card at the end of each year. At that point they will be informed about the date and location for the dinner, well in advance of it. A chance to see how the boys are doing and for them to know that the Old Boys Assoc is there. Like the idea of having the event at the School where the Kitchen can prepare one of their splendid meals. We could about other strategies around this to keep the boys in contact and to help them with the start of their lives on leaving school.
Country Reunion:
Motion: Book a DOBA Room – which can be a meeting place to chat and drink. Two younger boys can use it. We pay for it, and there responsibility is to man it.
Seconded: Adam
Carried
Adam sent out a document today to us. Details in it on options for the weekend. We discussed the following options for the reunion:
Look into the Murray Wilton Cup for a golf tournament. Touch base with Murray on this and place details in a newsletter.
May want to look into Bowls.
Waimarina for kayaking
Fishing charter
Snooker/Billiards/Pool tournament – popular with Jake and Mark.
Astrolabe for dinner – $50/head for dinner to be confirmed
Who will we pay for at the Astrolabe? ie our guests
We will put some wine on the table and will do a deal with Astrolabe in that regard
Ten Pin Bowling
Skeet Shooting – Stuart likes this idea.
Sunday morning breakfast – bacon, eggs, pancakes etc at Stephanies (Mark’s sister) place
Share transport and billet options
Trust Board Meeting Wrap-up:
Went really well.
One Database initiative received well.
Will support events around the world cup – if we come up with a good plan, they will put funds in to it.
We should look at putting some strategies into play over the next few years. So we should sit down and have a strategy meeting to think about what we can do.
Meeting Closed 7:40pm
